Privacy Policy

Last Updated: February 14, 2026

Introduction

MinuteAI is built with privacy at its core. All audio recording, transcription, and AI processing happen entirely on your device. We do not upload your audio or transcripts to external servers. This privacy policy explains what minimal information we may collect and how we handle it.

Information We Collect

MinuteAI is designed to collect minimal information:

  • No Account Required: MinuteAI does not require user accounts for core functionality.
  • Anonymous Analytics: If you opt-in, we may collect anonymous usage statistics via Google Analytics (e.g., app opens, feature usage). This is optional and can be disabled in settings.
  • Purchase Information: Subscription purchases are handled by Apple App Store. We do not collect payment information directly.
  • Support Inquiries: If you contact us via email ([email protected]), we receive your email address and message content.

How We Process Data

All core processing happens locally on your device:

  • Audio Recording: Captured using device microphone and stored locally.
  • Transcription: Powered by on-device engines (WhisperKit, FluidAudio, Apple Speech Analyzer) running on Apple Silicon. Optional cloud engine (OpenAI Whisper API) available if user explicitly enables it.
  • AI Enhancement: Summaries, speaker diarization, and content enhancements use MLX Swift models running locally on your Mac or iOS device.
  • No Internet Required: Core features work completely offline.

Chrome Extension

The MinuteAI Chrome Extension records tab audio (e.g., Google Meet, Microsoft Teams) and sends it to:

  • localhost:8085: Your own Mac running MinuteAI desktop app. Audio never leaves your local network.
  • No Cloud Uploads: We do not upload recorded meeting audio to any external server.
  • User Control: Recording requires explicit user action (clicking the record button).

Data Storage

  • Local Storage: All recordings, transcripts, and AI-generated content are stored locally on your device.
  • iCloud Sync (Optional): If enabled, data syncs via Apple's iCloud infrastructure. We do not have access to your iCloud data.
  • User Control: You can delete any recording or transcript at any time from the app.

Third-Party Services

  • Apple App Store: Handles subscriptions and purchases. Subject to Apple's privacy policy.
  • Google Analytics: Optional anonymous usage analytics (if you opt-in). You can disable this in app settings.
  • Chrome Web Store: Distributes our Chrome extension. Subject to Google's privacy policy.

Children's Privacy

MinuteAI is not directed at children under 13. We do not knowingly collect personal information from children.

International Users & Data Protection

MinuteAI is GDPR and CCPA compliant by design:

  • Data Minimization: We collect minimal data, and all sensitive data stays on-device.
  • Right to Erasure: You can delete all data at any time from within the app.
  • No Data Transfers: Since data stays on your device, there are no international data transfers.

Changes to This Policy

We may update this privacy policy from time to time. Changes will be posted on this page with an updated "Last Updated" date.

Contact Us

If you have questions about this privacy policy, please contact us at:

Email: [email protected]